When borrowing equipment from Bay Area Wilderness Training, it is expected that you and your group will treat the gear as if it were your own. Please abide by these rules to help our staff outfit the next group of youth exploring the outdoors. If you forget all the other rules, please remember this one: Bring it back like you would like to receive it.
- Absolutely NO SMOKING inside or around the tent.
- No food (lip balm, toothpaste, coconut oil included) inside the tents; it attracts animals.
- Do not put backpacks or footwear inside the tents; it can attract animals and rip the tent floor.
- Keep sleeping bags and tents away from stoves.
- Do not force zipper; this can spread the teeth and ruin the material.
- Stoves: use only butane for backpacking stoves and propane for double burner stoves
Requests and Pick-Ups
Submit your gear request far in advance of your trip. Requests submitted less 14 days before the requested pick up date might not be able to be granted. Please update your gear requests at least 24 hours in advance of a pick-up if your numbers change.
- Arrive on time. Let us know by phone or email if you are running late or experiencing an emergency
- All requests must be submitted by a BAWT-trained leader
- The BAWT trained leader who submitted the request must be present at both pick-up and drop-off.
- Keep in mind that failing to arrive on time for a pick-up or requesting a last minute change for a drop-off impacts other trip leaders, youth, and our staff and interns. Please be respectful of everyone’s time by abiding by these guidelines.
The gear check out is your responsibility. You are liable for all the gear you check out. Any discrepancies not documented will be your responsibility to replace.
Before leaving with your gear you MUST make sure you and the staff/intern checking out your gear complete the following:
- Review all tallies of gear checked out, trip leader and staff sign off on amounts
- Leader signs a new Rental Agreement form with credit card information
- Leader received a copy of the gear price list
- Leader receives gear repair label bag (zip-lock with tags and twist ties)
- Leader receives a copy of the final, signed gear request with changes marked
If you must request a rescheduled appointment, please give us at least one week’s notice. Reserve same day rescheduling requests for true emergencies, with the understanding that the gear you have might be allocated to a group leaving the next day.
- Arrive on time. Let us know by phone or email if you are running late or experiencing an emergency.
- Check to make sure you have accounted for all equipment and parts. Please bring it back like you would like to receive it. At minimum, items should be clean and dry.
- Report any problematic equipment so we can fix the issue for the next user.
- Make sure the quantities checked back in match the quantities checked out.
- Leave with an invoice for ALL lost or damaged items and other fees.
- Make sure all parts (poles, stakes, rain fly) and tents are accounted for and are in their coordinating sacks (everything is labeled and numbered)
- Please bring your tents back dry, with dirt shaken out.
- Bring an additional helper for every 5 tents you borrow over 4 tents. (Ex: 0-4 tents- just the leader. 5-9 tents- 1 additional helper, 2 people total. 10-14 tents= 2 additional helpers, 3 people total.)
- For trips of seven days or more, sleeping bags should be washed and fully dry before return.
- Stuff in sacks, not rolled (Stuff bottom first)
- Stack; do not roll
- Clean double burner stoves, all pots, pans, and other cooking supplies
- Report any stove leaks
- Wash and dry all base layers and cocoon liners.
- No fabric softener
- Use LOW temperature for drying to avoid shrinkage
- For winter and rain gear, hand-wash only if muddy, using mild soap if necessary. Do not use detergent, it degrades the waterproofing
- Tie corresponding hiking boots together by laces
- Empty, clean
- Buckle and cinch all buckles, ties
- No food
- Cleaned out with sponge