gear libraries:

GEAR LOANS  

PLEASE FOLLOW THESE RULES.

Whether you’re going on a car-camping trip, backpacking adventure, or snowshoeing in the mountains, we’ve got you covered!

How our gear loan system works
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1. Get trained

 
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2. read policies

 
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3. SUBMIT

 
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Be on time

Arriving on time for your pickup and dropoff is critical, as we are likely to be scheduling back-to-back appointments and we can only serve one client a time
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Last Appointment

 Last Pick Up appointment available is 1 hour before closing time and Last Drop Off appointment available is 2 hours before closing time
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Time slot doublebooked

If the time you requested has been filled, you will be assigned another appointment time.
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Pick up takes at least an hour

Pick Up appointments will be scheduled for 1 hour (but may last longer). 
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Drop-off appointments are 2 hours or more

Drop Off appointments will be scheduled for 2 hours (but may last longer). 
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First book, first serve

Requests are processed in the order that they come in.  We require all requests to be made 14 days in advanced of your pick up date, not your trip date.  

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Bring Help

It is required to bring 1 helper for every 5 additional tents borrowed. 

Gear Library hours:

 

get your gear requests in on time

Submit your request to gear@bawt.org at least 14 days before the requested pick-up date

Oakland

 

Complete the request form, rename it with your last name and the pickup date: Smith 4-20.xls. E-mail it to gear@bawt.org We will usually be able to confirm that we receiving your request within a week, and will confirm the availability of your requested gear by email.

Oakland Gear Request Form

San Francisco

 

Complete the request form, rename it with your last name and the pickup date: Smith 4-20.xls. E-mail it to gear@bawt.org We will usually be able to confirm that we receiving your request within a week, and will confirm the availability of your requested gear by email.

San Francisco Gear Request Form

Milpitas

 

Complete the request form, rename it with your last name and the pickup date: Smith 4-20.xls. E-mail it to gear@bawt.org We will usually be able to confirm that we receiving your request within a week, and will confirm the availability of your requested gear by email.

South Bay Gear Request Form

Gear catalog

Tents & Sleeping bags

  • Tents (3, 4, and 6-person)
  • Tarps/Footprints (XS,S,M,L,XL)
  • Sleeping Bags (0-40 degree bags, sizes available: youth, regular, long)
  • Ground Pads (closed cell foam pads)

 

Stoves

  • Double burner
  • Single burner
  • 1 Equipment damage tag bag

Clothing

  • Fleece Jackets
  • Fleece Pants
  • Rain Jackets
  • Rain Pants
  • Winter Jackets (with fleece liner)
  • Snow Pants
  • Snow Gloves (waterproof)
  • Polypro Long Sleeve Tops
  • Polypro Bottoms (long underwear)
  • Fleece Gloves
  • Fleece Hats

Footwear

  • Hiking Boots (men’s, women’s, and youth sizes)
  • Winter Snow Boots (waterproof and lined)
  • Snowshoes (Sizes: 22– 35)
  • Hiking socks
  • Gaiters

Backpacks

  • Youth
  • Women’s – S, M
  • Men’s – S, M, L
  • and Adult adjustable with capacities ranging from 55-95L

Kitchen kit

Includes all of the following and accommodates up to 30 people

  • 1 Large stock pot w/ lid
  • 1 Medium stock pot w/ lid
  • 1 Deep frying pan w/ lid
  • 1 Large frying pan
  • 2 Large mixing bowls
  • 3 Wash tubs
  • 3 Large knives w/ guards
  • 2 Small knives w/ guards
  • 1 Can opener
  • 2 Lighters
  • 2 Mallets
  • 2 Lanterns
  • 2 Dish scrubbies
  • 1 Dry towel

Water Storage

  • Water Bottles (1L)
  • Water Storage Bags/Dromedaries (2-6L)

Cooking Utensils

Many items are available in lightweight or collapsible versions for backpacking.

  • Pot Holders
  • Serving Spoons
  • Spatula, ladle, serving spoons
  • Tongs
  • Food Scrapers
  • Strainers
  • Cutting Boards
  • Cutlery (forks, knives, spoons)
  • Plates, Bowls, Mugs, Cups

What we don’t have:

  • Stove Fuel
  • Food/Snacks
  • Batteries
  • Water Purification/Water Filters
  • First Aid Kits
  • Firewood
  • S’more Kits
  • Transportation
  • Trowels
  • Sunscreen/Bug Spray
  • Toiletries/Soap
  • Head Lamps
  • Camp chairs
  • Hammocks
  • Climbing gear

RULES

When borrowing equipment from Bay Area Wilderness Training, it is expected that you and your group will treat the gear as if it were your own.  Please abide by these rules to help our staff outfit the next group of youth exploring the outdoors.

Bring it back like you would like to receive it!

Tent rules

  • Absolutely NO SMOKING inside or around the tent.
  • No food (lip balm, toothpaste, coconut oil included) inside the tents; it attracts animals.
  • Do not put backpacks or footwear inside the tents; it can attract animals and rip the tent floor.
  • Keep sleeping bags and tents away from stoves.
  • Do not force zipper; this can spread the teeth and ruin the material.
  • Stoves: use only butane for backpacking stoves and propane for double burner stoves

Requests and Pick-Ups

Submit your gear request far in advance of your trip.  Requests submitted less 14 days before the requested pick up date might not be able to be granted.   Please update your gear requests at least 24 hours in advance of a pick-up if your numbers change.

  • Arrive on time. Let us know by phone or email if you are running late or experiencing an emergency
  • All requests must be submitted by a BAWT-trained leader
  • The BAWT trained leader who submitted the request must be present at both pick-up and drop-off.
  • Keep in mind that failing to arrive on time for a pick-up or requesting a last minute change for a drop-off impacts other trip leaders, youth, and our staff and interns. Please be respectful of everyone’s time by abiding by these guidelines.

The gear check out is your responsibility. You are liable for all the gear you check out. Any discrepancies not documented will be your responsibility to replace.

Before leaving with your gear you MUST make sure you and the staff/intern checking out your gear complete the following:

  • Review all tallies of gear checked out, trip leader and staff sign off on amounts
  • Leader signs a new Rental Agreement form with credit card information
  • Leader receives a copy of the gear price list
  • Leader receives gear repair label bag (zip-lock with tags and twist ties)
  • Leader receives a copy of the final, signed gear request with changes marked

Drop-Offs

If you must request a rescheduled appointment, please give us at least one week’s notice.  Reserve same day rescheduling requests for true emergencies, with the understanding that the gear you have might be allocated to a group leaving the next day.

  • Arrive on time. Let us know by phone or email if you are running late or experiencing an emergency. 
  • Check to make sure you have accounted for all equipment and parts. Please bring it back like you would like to receive it. At minimum, items should be clean and dry.
  • Report any problematic equipment so we can fix the issue for the next user.
  • Make sure the quantities checked back in match the quantities checked out.
  • Leave with an invoice for ALL lost or damaged items and other fees.

Tents:

  • Make sure all parts (poles, stakes, rain fly) and tents are accounted for and are in their coordinating sacks (everything is labeled and numbered)
  • Please bring your tents back dry, with dirt shaken out.
  • Bring an additional helper for every 5 tents you borrow over 4 tents. (Ex: 0-4 tents- just the leader. 5-9 tents- 1 additional helper, 2 people total. 10-14 tents= 2 additional helpers, 3 people total.)

Sleeping Bags:

  • For trips of seven days or more, sleeping bags should be washed and fully dry before return.
  • Stuff in sacks, not rolled  (Stuff bottom first)

Sleeping pads:

  • Stack; do not roll

Stoves/Cooking Supplies:

  • Clean double burner stoves, all pots, pans, and other cooking supplies
  • Report any stove leaks

Clothing/Shoes:

  • Wash and dry all base layers and cocoon liners.
  • No fabric softener
  • Use LOW temperature for drying to avoid shrinkage
  • For winter and rain gear, hand-wash only if muddy,  using mild soap if necessary. Do not use detergent, it degrades the waterproofing
  • Tie corresponding hiking boots together by laces

Backpacks:

  • Empty, clean
  • Buckle and cinch all buckles, ties

Bear Canisters:

  • No food
  • Cleaned out with sponge