Why should your school site participate in the MSOL Program?
This is an amazing opportunity to get resources and support to bring students outdoors.
Field Trip Grant Funds – Your site can apply to receive up to $80 per youth for overnight trips you plan during the grant period – November 1, 2018 to October 31, 2019. Schools must take out a minimum of 75 students during this period.
Free outdoor leadership professional development – All grantees will send two staff to a free Frontcountry Leadership Training with Bay Area Wilderness Training on November 10 and 11, 2018.
Free camping equipment – All grantees will be able to borrow camping gear from Bay Area Wilderness Training for free.
Stipends for Outdoor Program Leaders – All grantees must have two school leaders that will serve as Outdoor Program Leaders during the grant period. There must be one leader from the school-day and one from afterschool. They will each receive $1000 stipends for their work.
Support – Outdoor Program Leaders will attend 6 hours of professional development and support meetings, where they will get information from BAWT and OUSD about how to plan outdoor trips how to incorporate Social Emotional Learning and Science content into their outdoor programs.
What are the benefits of outdoor experiences?
Outdoor experiences can benefit your students and your school site in multiple ways. The trips help to build students’ social and emotional learning skills, including resilience, self-confidence, healthy relationships, and stress reduction. Additionally, students gain valuable experience when they touch, smell, feel, and learn about nature first hand. These experiences provide special opportunities for teachers to inspire learning across multiple subjects including Next Generation Science Standards, English Language Arts, and California history. For your school site, this is a unique opportunity to build stronger partnerships between school-day and after-school staff. This collaboration can help your school site achieve its mission, vision, and goals, by creating an integrated school-day and afterschool culture and community.
How many students can I take outdoors?
Schools are required to take a minimum of 75 students on outdoor trips during the grant period. Schools can meet this goal with one large trip or with several smaller trips. Schools can apply to take more than 75 student on trips. This is strongly encouraged. Schools should be aware that BAWT requires that for every 30 students there is 1 trained BAWT leader.
Who can serve as an Outdoor Program Leader?
Each school MUST have two Outdoor Program Leaders. One must be an afterschool staff person and the other must be a school-day staff person.
Each of these people must either have completed Bay Area Wilderness Training’s Frontcountry, Wilderness, or Camping at the Presidio Leadership Training course OR be able to attend the Frontcountry Leadership Training course in November 2018, which is included with the award of this grant.
Does the Outdoor Program Leader have to attend the Frontcountry Leadership Training on November 10 and 11?
If the Outdoor Program Leader has already completed a BAWT training then they don’t need to attend this workshop. If they have not completed this or another BAWT training then, yes, they will have to attend the workshop.
Do both of the Outdoor Program Leaders have to attend the Trip Planning and Grant Reporting meetings?
Both Outdoor Program Leaders must share the responsibility of helping the school meet its goals for getting students outdoors. The Trip Planning and Grant Reporting meetings are important for making sure that both Outdoor Program Leaders are on the same page and provide a space for collaboration.
What are the responsibilities of Outdoor Program Leaders?
The Outdoor Program Leaders are responsible for the following:
- Agree to attend Trip Planning and Grant Reporting meetings on the following dates:
Thursday November 15, 2018 – 7pm-8:30pm
Thursday January 10, 2019 – 7pm-8:30pm
Thursday Feburary 21, 2019 – 7pm-8:30pm
Thursday March 14, 2019 – 7pm-8:30pm
- Take a leadership role in completing the grant application which includes:
- Filling out the application and turning it in on time
- If one or both of the Outdoor Program Leaders are not attending the November Frontcountry Leadership Training then they are responsible for recruiting and ensuring that two staff members (ideally one teacher and one afterschool leader) to attend the November Frontcountry Leadership Training
- Following up to get signatures for the grant application from the Principal, Afterschool site coordinator, and any other staff associated with the Frontcountry Leadership Training
- Completing the Overnight Trips Table which states the proposed number of overnight camping trips to be taken by the school during the grant period (November 1, 2018 to October 31, 2019)
- Complete the School Site Staff list for all current staff (afterschool and school day) that have received BAWT training
- Take a leadership role in making sure the school meets the goal set in the proposal for the number of students going on overnight trips during the grant period.
- Make sure that all trips have BAWT trained leaders leading them, and strive to meet to BAWT’s policy that each trip has at most a 30:1, student to BAWT trained leader ratio.
- Ensure the all post-trip reporting is completed so that the school will receive all of the grant money they are entitled to based on the total number of youth that attend trips. Note that if less students attend the trips than the numbers of students in the proposal schools will receive less money than they were approved to receive.
- Trip reporting includes:
- Filling out an online trip report
- Submitting a 1-page narrative of the trip with student quotes
- Submitting a short video clip of students from the trip. Clips
- could be as short as 30 seconds or as long as fully edited videos that are up to 5 minutes.
- Submitting 5 photographs from the trip
- Submitting complete pre and post-course surveys from students who attended the trip
What do Outdoor Program Leaders receive for their additional work?
Each Outdoor Program Leader will receive a $1,000 stipend at the completion of the grant period, provided that the school site meet the goals set for students getting outdoors and all reporting is completed.
Can my school participate in the program without an Outdoor Program Leader?
Each site must have two Outdoor Program Leaders. Further, there must be one leader from afterschool and one from school-day. If this requirement cannot be met a school cannot participate in the grant program.
Who can attend the Frontcountry Leadership Training?
Any afterschool or school-day staff who has not already completed a Bay Area Wilderness Training course may attend the Frontcountry Leadership Training.
What are the expectations for staff that attend the Frontcountry Leadership Training?
The two staff members who attend the Frontcountry Leadership Training must meet the following expectations:
- Attend a pre-trip meeting for the Frontcountry Leadership Training on Thursday November 8th from 7pm to 9pm.
- Attend the Frontcountry Leadership Training from 8am on Saturday November 10 to 1pm on Sunday November 11.
The two staff must attend all meetings and training sessions completely.
Can my school participate in the program without sending staff to the Frontcountry Leadership Training?
Schools will not be able to borrow gear for trips without having leaders that are trained by BAWT. Further, each trained leader can only borrow gear for 30 people. It is essential that schools continue to build the numbers of trained leaders on staff so that the outdoor programs can sustain and grow.
What if both of the staff who are Outdoor Program Leaders have already received BAWT training, do we still have to send two staff to the Frontcountry Leadership Training?
Under no circumstances can a school site participate without sending two staff to the Frontcountry Leadership Training on November 10 and 11. This training is an essential part of the grant program.
What are the grant reporting requirements?
The Outdoor Program Leaders will be responsible for making sure that after each overnight trips the following are completed and submitted.
- Fill out an online trip report
- Submit a 1-page narrative of the trip with student quotes
- Submit a short video clip of students from the trip. Clips could be as short as 30 seconds or as long as fully edited videos that are up to 5 minutes.
- Submit 5 photographs from the trip
- Submit complete pre and post-course surveys from students who attended the trip
When can my school expect to receive funding if we are awarded the grant?
If your school is awarded a grant, your school will receive 50% of the funds by the end of November 2018. Upon successful completion of trips and submission of reporting documentation, your school may receive an additional installment of funds by the end of June 2019. Final disbursements of grant funds will occur by the end of October 2019. All distribution of additional funds is subject to final approval by OUSD Middle School Network Superintendent and their determination that the school is meeting the grant requirements.
Is it possible that my school would not receive the full allotment of funds that we apply for or are awarded?
For a school to receive all of the funds they are awarded, they must lead trips for as many or more youth than they projected in their grant proposal. Since the grant award is based on a reimbursement of $80 per youth per trip, taking less youth outdoors will result in less funding. Further, if the Outdoor Program Leaders fail to complete the grant reporting for each trip, funds may be held back, delayed, or not disbursed at all. Finally, if the school site does not fulling participate in the Frontcountry Leadership Training or the trip planning support meetings, funds may be held back, delayed, or not disbursed at all.
Why do we need to complete an Outdoor Trips Table?
The Outdoor Trips Table sets to the goals for outdoor trips for the grant period. Grant funds will only be awarded based on the proposed number of students getting outdoors during the grant period.
What if we don’t have all the information for completing the Outdoor Trips Table?
You only need to make your best estimates and guesses about the information on this table. We know that your plans may change after you turn in the application. This table will serve as a way for all leaders at the school to be on the same page about what the outdoor program goals are for the school during the grant period.
Why do we need to complete a School Site BAWT Trained Staff list?
As was mentioned before, only BAWT trained leaders will be authorized to borrow gear for free for camping trips. Bay Area Wilderness Training needs to know how many staff at each school are eligible to borrow gear. With annual staff changes, BAWT cannot track year-to-year how many staff remain at each school with BAWT training.
What if we don’t have all the information for completing the School Site BAWT Trained Staff list?
That is okay. Do your best. Since there will be one Outdoor Program Leader from the school-day and one from afterschool, hopefully each of them can survey their colleagues to find out which of them have BAWT training.
Are there any special consideration for sites that participated last year?
Schools that were awarded grants last year will be given preference for the program this year. Schools that were awarded grants last year but did not complete the grant requirements will not be given the same preference and will be given the same consideration as new schools applying.
How do I know if my school completed the requirements from last year?
If your school completed a camping trip(s) for 20 students or more before October 31, 2018 then your school is in good standing and will be given preference. If you need more information about this please contact firstname.lastname@example.org